Billing and GST are often the most confusing parts of any digital platform, especially when prepaid wallets and usage-based services are involved. Many vehicle owners ask:
“GST kaise lagega?”
“Invoice kab milega?”
“Recharge par GST dena padega ya lead use hone par?”
At VahanLead, the billing system is designed to be simple, transparent, and GST-compliant, without creating unnecessary accounting burden for vendors. This article explains how GST, billing, and monthly invoices work, step by step.
First, Understand the VahanLead Wallet Model
When you add money to VahanLead, you are not paying for a booking and not paying a subscription.
You are creating a prepaid wallet balance that will be used only when you choose to view leads.
- Minimum wallet recharge: ₹5,000
- Lead cost: ₹50 per lead
- Deduction happens only on lead view
This distinction is important for GST treatment.
Is GST Charged at the Time of Recharge?
No.
When you recharge your wallet:
- The amount is treated as an advance balance
- It is not considered final sale
- No GST invoice is generated at this stage
Why?
Because at the time of recharge:
- The number of leads you will use is unknown
- The timing of service delivery is unknown
- No actual service has been consumed yet
So the recharge amount is treated as advance from customer, not revenue.
When Is GST Actually Applied?
GST is applied only when a service is delivered.
In the case of VahanLead, a service is delivered when:
- You view a lead
- Lead details are unlocked for you
Each viewed lead represents lead generation / lead access service, which is taxable under GST.
How Billing Works During the Month
Throughout the month:
- Leads are delivered on WhatsApp
- You decide which leads to view
- ₹50 is deducted from your wallet only for viewed leads
There is:
- No daily invoice
- No per-lead billing chaos
- No manual billing request needed
Everything is tracked automatically in the system.
Monthly GST Invoice (How It Is Generated)
At the end of each month, VahanLead generates one consolidated GST invoice for each vendor.
This invoice covers:
- Total number of leads viewed during the month
- Net service value
- GST breakup (CGST + SGST or IGST)
Example
Let’s say in one month:
- Leads viewed: 20
- Cost per lead: ₹50
Net service value:
20 × ₹50 = ₹1,000
GST @ 18%:
- CGST (9%): ₹90
- SGST (9%): ₹90
Total invoice value: ₹1,180
This invoice is issued once per month, not multiple times.
How Wallet Adjustment Works with the Invoice
Your wallet balance is adjusted as follows:
- ₹1,000 is adjusted against your prepaid wallet balance
- GST amount (₹180) is shown as tax liability on the invoice
The wallet itself represents pre-tax value, while GST is accounted for separately in compliance with GST rules.
What If I Don’t Use Any Leads in a Month?
If:
- You do not view any leads in a month
Then:
- No GST invoice is generated
- No amount is deducted
- Wallet balance remains unchanged
No usage = no billing.
What If I Use Only Part of My Deposit?
Example:
- Wallet recharge: ₹5,000
- Leads viewed in a month: ₹1,000 worth
Then:
- GST invoice is generated only for ₹1,000
- Remaining ₹4,000 stays in your wallet
- You can use it in future months
There is no pressure to consume the entire wallet in one cycle.
Is the Wallet Amount Refundable?
No.
As explained in earlier policies:
- Wallet balance is non-refundable
- It can only be used for lead consumption
- There is no cash withdrawal or reversal option
However:
- The balance does not expire
- You can use it anytime in the future
What Type of Service Is This Under GST?
VahanLead operates as a lead generation / digital intermediary service.
- GST rate: 18%
- Applicable under professional / business support services
- Invoice clearly mentions service description
This is standard across:
- Lead platforms
- Digital advertising services
- SaaS usage-based systems
Will I Get Proper GST Invoice for Accounting?
Yes.
Each monthly invoice includes:
- VahanLead GSTIN
- Vendor GSTIN (if provided)
- Invoice number & date
- Service description
- Tax breakup
- Total payable amount
This invoice can be:
- Used for accounting
- Used for GST input credit (subject to eligibility)
- Shared with your CA
Do I Need to Raise Any Manual Request for Invoice?
No.
Invoices are:
- Auto-generated
- Issued monthly
- Shared digitally
There is no need to:
- Call support
- Raise tickets
- Send follow-up messages
Why This Billing Model Is Better for Vendors
This system ensures:
- You pay GST only on actual usage
- No tax is paid on unused balance
- No daily billing confusion
- Predictable and clean accounting
It also keeps:
- Platform pricing low
- Operations simple
- Compliance strong
Clear Summary (No Confusion)
Let’s summarize simply:
- Wallet recharge → No GST invoice
- Lead viewed → Service consumed
- Monthly invoice → GST applied on used amount
- Unused balance → Carried forward
- Refunds → Not available
Final Note
VahanLead’s GST and billing structure is designed to balance:
- Legal compliance
- Vendor convenience
- Operational simplicity
By billing only on consumption, the platform ensures fairness and transparency for all vendors—whether you use a few leads occasionally or scale up heavily during peak seasons.
If billing is clear, trust is stronger—and that is exactly the goal.